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Generative AI for Staff
Generative AI for Staff
Generative AI for Staff

Generative AI for Staff

Last updated:
Feb 27, 2026 9:17 PM
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Best Practices for NECO Staff Generative AI Use

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NEVER share any personally identifiable information (PII) about students, patients, or anyone else with generative AI tools.

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How can staff use generative AI at work?

  • Drafting communications: Quickly generate templates for general announcements, invitations, and non-sensitive emails.
  • Summarizing reports: Extract key takeaways and action items from lengthy public documents or non-confidential meeting notes.
  • Planning agendas: Structure topics and time blocks for department or committee meetings.
  • Formatting procedures: Transform rough workflow notes into polished, step-by-step instruction manuals.
  • Event brainstorming: Develop creative themes, checklists, and promotional taglines for college social or professional events.
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Want to learn more about generative AI? This free Coursera course from DeepLearning.ai is a good tutorial for those who are unfamiliar with generative AI to learn more about what it is and how it works.

Generative AI for Everyone

Best Practices for NECO Administrative Staff Generative AI Use

Click the drop-downs to learn more about each.

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General Principles

  • Human oversight and judgment should be prioritized when utilizing AI tools.
  • Transparency in AI tool usage should be maintained, and AI involvement must be disclosed as applicable.
  • It is recognized that AI capabilities are continuously evolving, and these guidelines will be updated accordingly.
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Data Privacy and Security

  • Prohibited Data: Confidential NECO data, student records, proprietary research, or sensitive institutional information must not be entered into public AI tools.
  • Authorized Tools: Only AI tools explicitly approved and secured by the institution are authorized for handling sensitive or confidential data. For clarification, contact the IT Department.
  • "Shadow AI" Risk: Users should understand the inherent risks associated with unauthorized AI tools, particularly free versions, as data entered may be utilized for training AI models.
  • Jurisdictional Risk: The use of AI tools hosted in countries with differing data privacy laws, such as China, is to be avoided.
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Accuracy and Bias

  • Verification of AI Outputs: AI-generated information should always be cross-referenced with reliable sources to ensure factual correctness.
  • "Hallucinations" Awareness: Users should be aware that AI systems may generate fabricated or inaccurate information.
  • Bias Mitigation: Potential biases within AI systems and their outputs must be recognized and actively addressed to prevent discriminatory outcomes.
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Transparency and Integrity

  • Copyright and Plagiarism: Users should be mindful of copyright concerns and plagiarism risks when incorporating AI-generated content. For assistance, please contact the Library staff.
  • Attribution: Human and AI contributions should be clearly distinguished, and proper attribution for AI-assisted work should be provided.
  • Skill Maintenance: Over-reliance on AI that may diminish critical thinking or essential professional skills is to be avoided.
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Responsibility and Reporting

  • Individual Responsibility: Individuals bear sole responsibility for all outcomes resulting from the use of AI tools not recommended or endorsed by the institution. This includes, but is not limited to, consequences related to copyright infringement, plagiarism, data breaches, inaccurate information, bias, and security risks.
  • Reporting Concerns: Any concerns or issues encountered with AI tools, whether endorsed or not, should be reported to the CIO.
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Continuous Learning

  • Stay Current: Users are expected to remain informed regarding AI literacy, encompassing technical understanding, ethical awareness, and practical skills. For assistance in this area, please reach out to the Library staff.
  • Professional Development: Participation in available training opportunities pertaining to ethical AI use and best practices is encouraged. For more information, reach out to the Library staff.

Generative AI Toolkit

These tools are all NECO-approved. Click on the box below to learn more about each.

Google Gemini
Google Gemini

Similar to ChatGPT, but can also process and generate images, audio, and other forms of media.

Google NotebookLM
Google NotebookLM

Can summarize documents, create study guides, timelines, FAQs, flash cards, podcasts, and more. Uses only the data you tell it to use.

Consensus
Consensus

An AI-powered search engine for research papers. Sign up for an account using your NECO Gmail for access to the Pro version - which will also allow you to access full text where available.

NECO GAiTE (Gen AI Tool Evaluator)
NECO GAiTE (Gen AI Tool Evaluator)

Find out if the tool you want to use is appropriate for use at NECO.

Generative AI 101

Generative AI: FAQ
Generative AI: FAQ
Generative AI: Definitions
Generative AI: Definitions
How to Write Effective Prompts
How to Write Effective Prompts
Self-paced AI Training Programs
Self-paced AI Training Programs
Generative AI: Protecting Your Data
Generative AI: Protecting Your Data
Copyright and AI
Copyright and AI
Selected Articles and eBooks on Gen AI
Selected Articles and eBooks on Gen AI